Minutes 16/04/12

Present: Lorcan, Joe, Chris, Cara, Willem, Kathy, Peter, Michael, Katya

Aaaaand we're steering ourselves back...already.

1. Apologies: MJ, for being in Unst. Also Craig...we suspect that he’s sneaking off with his GIRLFRIEND. And Ceidiog had work.
2. Kathy Hubbard extravaganza: Been approached by Dr something-I’ve-forgotten-his-name. He’s organising a project that follows the Olympic torch around Scotland, filming and reporting. But, they can’t afford to go to Shetland. Would we be interesting in picking it up at the Shetland end? Apparently, we sound PERFECT. Haha. Cara will speak to him to see exactly what it’ll be (going back to the whole “Collaboration or Commission” question, meaning we need more info about it). It sounds like a live thing. TRICASTER! *swoons* Hansel: It had a really good launch, then tailed off. 75 films have been uploaded, but they need 2x that. “East Anglia has disappeared into a black hole.” Oooh dear. Kathy’s hoping to see new ones from usssss! We can watch the uploaded films the website. (Recommendations: Zombie Asophalics?  This is it collective. Don’t hug me I’m scared. Bad things that might happen.) Runners include a wooden car shape of boat! And an actual runner (who would be crazy enough to do that?!) CHITTY CHITTY BANG BANG IS A RUNNER TOOO!!! Screenplay: Hansel short films will be shown in the following groups: “Best of Hansel”, chosen through public vote and “To Hot to Hansel”, the films that were too explicit and “24 hour film”.Thomas the tank engine, Norwegian and chug boats!
3. Loose ends – what are they and when will they be finished (Macbook situation) 

• Shoormal – press pack. The Shoormal people will meet at 6.30 next week to sort out all the last minute things.
• Cover and leaflet: We will have to choose an image for the sleeve, and two more to cover each of the DVD disks. Our plan thus far is to have screen shots from the films on the DVDs, and a wave-and-shoormal related picture for the front.The possibility of a photoshoot was also mentioned, with people from the cast. And now for an excellently un-PC quote from Chris: “Throw some dirt on them to make them look poor!” The best thing about all my minutes’ quotes is that they are never shown in context. Ever. 
• Docu and drama final edits – DEADLINE: We need to have the sound done by the end of this week. Things that need re-recorded are: Symone’s impact lines, Daniel’s “what the fuck” line changed to “out of luck” and Daniel’s impact. All of the editing needs to be done by next Friday.
• Take 5: MJ was gonna edit this, but we didn’t have the Macbook, oh dear. S’ok, she was waay ahead of us and booked herself and Claire time to get editing done.
• Ninja: The situation as it stands is: 4 shorts filmed, but none edited. Cara can help with editing from 4pm and on, and because they’re short it should be enough time to get one done before 5 in a day. We decided it was crazy to try to film more just now, so we’ll leave it till later and just edit edit edit! Joe delegated Katya in charge of the ninja films...Officially. Oh yeah. Cara and Chris can do the THEME MUSIC. “ninjaaaaaas! nah nah nah nah nah nah!!”

1. Now I know what it feels like to be a frustrated old lady that so technophobic even bullet points are too challenging: I can't get them to work properly with the new blog layout! Aa dis new-fangled gadgets ir joost a lock o' dirt. 
2. Anyway - Entering into festivals:We all have a task for the week: everyone has to look up one festival each that we don’t have to spend too much money to enter into, with deadline April/May. You can choose one UK and one international and then we shall DECIDE as a group. Lorcan: “Imagine if someone told me they had aids and then that song came up “everyone had aids duh duh duh duh duuuuh!” Cara: “Joe’s too hipster to eat open scones....over it.”
3. Future radio shows with Andy: Email Andy cause we are interested. But we should get some ideas going for the actual shows – any suggestions?
4. Sports Week: Maddrim received an email from James Johnson wondering if we were interested in filming something for Sports Week later in summertime. Cara has a list of things to consider before we definitely say YES. In particular, the Documentary group might like this project because it’ll likely be more documentary styled. Lorcan gave a good point: it would be good to give people similar job to before to build up confidence.
5. Serious new film ideas vs. ideas which are far too silly (even for us)/will be shelved for future reference: Hansel films we would like to include so far are: Documentary Film, Drama Film, Take 5, Ninja (x3), Hallowe’en, Osteoporosis Alternative Universe film, Spinster at 17.
6. Any updates on that trip idea we had once? Who wants to go, can we get money or do people have to pay themselves. Where funding?? Basically, we need to put more thought into this. Funding would be tricky to get for a trip – things like using your own personal boat vouchers are a better idea to reduce costs. PK kids go doon sooth all the time. Maybe we shouldn’t make a trip a Maddrim official thing so that Cara can volunteer at the festival and just organise within ourselves...
7. Funding applications – meeting! Next Monday the Committee will have a meeting after school to sort out funding, then have a Shoormal meeting, to finish in time for normal Maddrim! Meeting spreeee.
8. AOB: Mini-series: This will be a collaboration with Joe as leader. An idea we liked was to set roles for each episode and switch them for the next one (eg. director, writer....)
9. Youth achievement awards! GET GOING!!! Those of us completing them had totally forgotten. Oopsies.

Lots and lots and lots. If any single one of you has read all this I’ll be surprised. Maybe I should make a competition where whoever’s read the most minutes gets a cookie. But chances are you haven’t read about that possibility either...

Katya
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Constitution and Committee Duties

MADDRIM MEDIA CONSTITUTION

1. NAME

1.1       The group shall be known as Maddrim Media

2. AIMS AND OBJECTIVES

2.1   Aim

To provide a group to promote the use of moving image and to form a support network for young people wanting to build on existing talents and to develop new skills

2.2       Objectives:

(i)         To provide a safe and supportive environment in which young people can develop skills

(ii)          To put forward initiatives and proposals for funding to the appropriate bodies

3. MEMBERSHIP

3.1         Membership of Maddrim Media will be open to any young person aged between 12 and 26 years.

4.  MANAGEMENT

4.1       The Club shall be managed by a committee, consisting of not less than four members, elected annually at the annual general meeting.

4.2       The committee shall be Chairperson, Treasurer, and Secretary and such other officers as deemed necessary.

4.3       Officers shall be elected for a term of 1 year.  Elections will take place at either an Annual General Meeting or at a Special General Meeting called for that purpose (Officers elected at a Special General Meeting will hold office until the next AGM).  Retiring Officers shall be eligible for re-election.  The Chairperson shall prepare an Annual Report for the AGM

4.4       The committee shall have the power to co-opt as additional members such persons as in their opinion, are able to render special service.

4.5       For the group to reach a decision, a quorum of not less than three members must be present. 

4.6       The group will meet at least four times per year.  In addition to ordinary meetings of the group, it will be possible for an Extra-ordinary meeting to be called by any member approaching the Chairperson or Vice-Chairperson

4.7       The group will establish, as necessary, short-life working groups on specific issues.  Non-group members may be co-opted onto working groups with group agreement

4.8       The minutes of group meetings shall be available for public consultation.

5.   FINANCE

5.1       The Treasurer shall keep an up-to-date record of accounts which will be audited and presented annually to the Annual General Meeting and shall also be responsible for the paying in of money to the Club bank account.

5.2       A bank account shall be held in the name of Maddrim Media, and shall have a minimum of two signatories.

5.3       All monies raised by or on behalf of the Club shall be applied to further the objectives of the Club.

6.   AMENDMENTS TO THE CONSTITUTION

6.1       A resolution to alter this constitution shall not be valid unless:

two thirds of the votes cast in relation to the resolution at a general meeting of the group (whether annual or special) are in favour and notice (setting out the terms of the proposed alteration) shall have been given to the members not less than 21 clear days before the meeting which the alteration was proposed.

7.   DISSOLUTION

7.1       If a majority of members decide, upon whatever grounds, that it is necessary and  advisable to dissolve the Club it will call a meeting to discuss such a course of  action.  Such a meeting will require 21 days notice and shall be advertised locally.  If a majority of those present at such a meeting approve dissolution then the Management Committee will have the power to dispose of any assets held in the name of the project.  Any assets remaining after the satisfaction of any proper debts and liabilities shall be awarded to a local charitable organisation.

Chairman:

• Derives from the Latin manus meaning hand, so is gender neutral!
• Conducts meetings in an orderly fashion
• Manages the organisation
• Liases with other groups
• Head of the organisation, representative to the outside world
• Should always be referred to as ‘The Chair’
• Prepares the annual report for the AGM

Vice Chairman:

• Assist the chairman
• Serves as chairman in the chairman’s absence

Secretariat:

• Ensures that members are given notice of the meeting
• Sets the agenda after consultation with ‘The Chair’
• Makes sure that all information needed from the last meeting is available
• Take, prepare and circulate minutes and action lists
• Support ‘The Chair’ during the meeting with agenda and information
• Send all necessary correspondence